How to Write a Resume for Japan: Rirekisho Format Explained
Japan has one of the strictest resume formats in the world. Learn about Rirekisho, photo requirements, and cultural expectations.
Why Japan Is Different
Japan's resume culture is unique in the world. The standard document is called Rirekisho (履歴書) and follows the JIS (Japanese Industrial Standard) format. This isn't just a preference — it's an expectation. Submitting a Western-style resume to a Japanese company will almost certainly result in rejection.
The JIS Format
The JIS resume template has fixed sections: personal information (with photo, date of birth, address), education history, work history, licenses/qualifications, a motivation statement (志望動機), and personal interests/hobbies. Each section has specific formatting rules. You fill in the template rather than designing your own layout.
Photo Requirements
A formal 3×4cm passport-style photograph is mandatory. Requirements: taken within the last 6 months, business attire (dark suit, white shirt), plain white or light blue background, neutral expression, no accessories. Many Japanese photo studios (スピード写真) specialize in resume photos. A bad photo or missing photo = instant rejection.
Age and Personal Information
Unlike Western countries, Japan requires your date of birth, age, gender, and sometimes marital status on your resume. This is standard practice and not considered discriminatory in Japanese culture. The Japanese age-counting system (数え年) is sometimes used, though Western age is increasingly accepted.
The Humble Tone
Perhaps the biggest cultural difference: Japanese resumes must use humble, respectful language. Where an American resume says 'Spearheaded a $5M project,' a Japanese resume says 'Had the opportunity to contribute to the project.' Self-promotion is viewed negatively. Describe your contributions factually without boasting.
Handwritten vs. Typed
Traditional companies still prefer handwritten resumes as they demonstrate attention to detail and sincerity (誠意). Tech companies and foreign-owned firms accept typed resumes. When in doubt, ask the recruiter. If handwriting, use a black pen, write neatly, and never use correction fluid.